Private Personal Assistant (PA) to Family in the Global Sporting Industry

Location: Mayfair, London (4 days per week office-based, 1 day from home)
Employment Type: Permanent, Full-Time
Salary: Competitive, dependent on experience (preferred cap £85,000.00)

The Role:
While working collaboratively with the wider PA team for the extensive family needs, you will also take sole responsibility for managing the Mayfair-based office. This includes overseeing financial processes, acting as a key liaison with internal and external stakeholders and VIP guests, and supporting senior members of the office, including the CIO. This role is best suited to someone who thrives in a dynamic, high-profile environment and who excels at building trusted relationships while keeping operations running seamlessly.

Responsibilities

Key Responsibilities:

• Office & Operational Management
  • Oversee the day-to-day operations of the family office, ensuring all internal processes and workflows run efficiently
  • Executive assistant support to senior members of the office including the CIO
  • Manage relationships with contractors and service providers
  • Act as primary liaison with building management and IT support
• Financial & Administrative Support
  • Track and reconcile expenses, including travel, office operations, and lifestyle support
  • Manage petty cash, invoice approvals, and liaise with accountants for smooth financial reporting
  • Maintain accurate administrative records and ensure timely follow-through on all tasks
• Stakeholder & Business Liaison
  • Work closely with key stakeholders across the family’s two principal business interests, supporting communication, scheduling, and coordination
  • Act as a reliable interface between the family office and business teams
• Complex Travel & Logistics Coordination
  • Coordinate a dynamic and high-frequency global travel schedule for the principal, family, and wider team.
  • Manage commercial and private flight bookings, ground transport, and itinerary planning.
  • Ensure passports, visas, and travel documentation are valid, up to date, and compliant with destination requirements
• Accommodation & Sporting Calendar Support
  • Manage global accommodation logistics in line with the family’s international sporting calendar and travel commitments
  • Coordinate bookings for the wider team, liaising with trusted providers
  • Maintain a centralised events and travel calendar, anticipating requirements and deadlines in advance
• VIP Relations & Event Coordination
  • Act as point of contact for VIP guests in the lead-up to private and business events
  • Coordinate guest requirements, preferences, and schedules to ensure a premium and personalised experience
  • Oversee the hosting of meetings ensuring all aspects of hospitality meet the highest standards
• Lifestyle Management & Personal Assistance
  • Provide day-to-day personal support to the principal and family, including running errands, booking appointments, and overseeing household needs
  • Maintain absolute discretion and a service-first approach across all interactions
  • Anticipate and respond flexibly to the family’s evolving personal and professional requirements